Business Assistant/Business Assistant.iso/acctg/payr222/payusa.doc

Text File | 1989-02-14 | 52KB | 1,550 lines

                ANTHISTLE SYSTEMS & PROGRAMMING LTD.
                    563 Patricia Drive, Oakville,
                       Ontario, Canada L6K 1M4

                     Telephone : [phone]

                                                  30th. July 1988

                             PAYROLL USA
                        PROGRAM DOCUMENTATION
                        =====================

Take a Look at the Slide Show
-----------------------------

     This file forms part of the overall documentation.  We strongly
suggest that you  take a look at  the Slide Show for  an overview of
what  this system  is all  about.  The  Slide Show  is contained  in
PAYUS21A.ARC AND PAYUS21B.ARC and these will have been unpacked onto
the C:\PAYSLIDE directory.

      To see the Slide Show:

      C:
      CD \PAYSLIDE
      RUNSLIDE


Where to find More Documentation
--------------------------------

     We also suggest you may wish to look at the following files for
additional information on specific points:


PAYUS21B.ARC Contains:

 INSTALL  TXT   14364  7-29-88  Installation Guide / File List
 SAMP_RPT TXT   47685  7-28-88  Sample Reports

     Once the .ARC files are unpacked  the above two .TXT files will
be found  on C:\PAYSLIDE . They  can be read on  your screen, and/or
printed out,  from the  RUNSLIDE menu.  (The  Slide Show  itself can
also be seen and/or printed out from the RUNSLIDE menu).


PAYUS21C.ARC Contains:

 BACKUP   TXT    9797  7-26-88  Information on Backing Up Employees
 PUSAFORM TXT    1721  6-04-87  Optional Employee Data Collection Form
 INVOICE  TXT    2449  7-25-88  Order form to Register
 NEWVIEWS DOC   11576  7-25-88  NewViews Users, how to import PAYUSA

     Once the .ARC files are unpacked the above three .TXT files and
the above .DOC file will be found on C:\PAYPGMS

Also in PAYUS21C.ARC and unpacked onto C:\PAYPGMS you will find

 PRINTDOC EXE    9700  7-30-88  Prints or Displays ALL documentation

     If you  run the  above program  by typing  PRINTDOC at  the DOS
Prompt for C:\PAYPGMS and pressing Enter it will print or display on
the screen your choice of any  or all or the documentation including
the files that can be printed from RUNSLIDE, but excluding the Slide
Show  which can  only  be printed  from  RUNSLIDE as  it  has to  be
specially  processed by  the  DEMOPRN.EXE program  to translate  the
screens  into printable  characters.   You even  have  an option  to
transfer to RUNSLIDE from PRINTDOC .


     Also, the Employee Update program (PAYUSEDT.EXE), and the Check
and Report Print program (PAYUSPRT.EXE), both have main menu choices
to  read  additional  Program   /  Registration  Information  (which
includes our  legal Limitation of  Liability statement, and  our fee
for telephone consultations in excess of the free 30 minutes allowed
with each Registration).   All users, Registered or  Not, are deemed
to have read it so please take a look at it.

     In  addition to  all  this, the  programs  themselves are  menu
driven and contain lots of helpful information which is presented as
it might be needed.


Taking a Look at the Working Programs
-------------------------------------

     So, you  have at least read  the INSTALL.TXT file and  seen the
Slide Show, now you want to get PAYROLL USA working.

     To use the PAYROLL USA system

      C:
      CD \PAYPGMS
      PAYUSA

     If  you have  a CGA  video card  you will  see a  graphic title
picture.

     The PAYUSA.EXE program is a  Menu program which makes it easier
to run the other component programs from "Pay Menu".

     PAYUSA.EXE  first checks  for the  existance of  the PAYUSA.CNF
file which contains the  customisable Configuration information.  If
this  file does  not exist  then it  knows you  are a  new user  and
immediately transfers you to the Configuration program where you are
asked for which  drive and directory you want the  employee files to
be stored  on.  There  are default values  in all  new Configuration
choices and you  can just press Enter if you  find these acceptable.
It also asks for permission to copy our supplied test employee files
into the data  directories.  You should reply Y so  you can use them
to get a feel for the system.   You can replace them later with your
own Employees (simply  ERASE \PAYIN and ERASE \PAYOUT to  get rid of
our test  employees) once you  get the hang  of it.  Our  test files
will be on  C:\PAYPGMS after you unpack the  distribution disks, and
they will be copied into C:\PAYIN when you answer this prompt with a
Y. After the copy you are  taken to the Configuration Menu where you
can either set  up other choices or  you can press Esc  to return to
the PAYUSA.EXE main "Pay Menu".   For now, press Esc.  PAYUSA.CNF is
now created  but can be easily  changed if you return  here later to
customise our defaults to your own requirements.

     Choices can  be made from "Pay  Menu" by moving the  bright bar
with the  arrow keys or space  bar.  The default choice  is "Read or
Update  Employee  File" so  just  press  Enter.  After  reading  our
promotional message  you will  arrive at  the employee  update menu.
Choices can  be made by  moving the bright  bar with the  arrow keys
then pressing Enter  or by pressing the Function Key  shown for that
choice.   Select  F2  Update  Existing  Employee  and  you  will  be
presented  with  another  menu  asking  how you  want  to  find  the
employees (with many different ways offered).

     Once set  up, Salaried employees  usually need no changes  on a
pay by pay basis unless their salary is changed or they are off sick
etc.  However, hourly paid people will  need their hours to be input
for  each pay,  so the  default  choice is  F4 Find  ALL Active  Non
Salaried.  We can  just press Enter to take that  choice.  This will
cause  the  identification of  the  first  matching employee  to  be
displayed  with a  choice of  do  you want  to look  at this  person
(simply press Enter), do you want to  skip this one and go on to the
next (change the  TRUE to FALSE -  or press Ctrl Y which  is a short
cut to do  the same thing - and  press Enter, or do you  want to end
the search (press End or Esc).  For now, just press Enter to look at
this  person.

     You are  then presented  with a menu  asking which  screens you
want to see.  In  a normal hours entry, all you  need is the default
F6  Current Hours  screen.  The  hours can  then be  entered and  to
finish with this employee just press  End then when the Double Check
window pops  up press Y  to save your  changes to disk.   The search
will  then continue  and  the identification  of  the next  matching
employee will be displayed.  In a  normal pay hours set up you would
just go through  in this manner until hours for  every employee were
entered.  Employees  found this  way will  normally be  presented in
alphabetical order (they  are sorted in the previous  pay cycle into
groups by status  and pay method and into  alphabetical order within
each group).  It may  be faster if you have their  time cards in the
same sequence.  For large employers of  hourly paid people we have a
rapid hours  entry program which  is even  faster than this,  but it
costs extra (call for details).

     Because this is your first look  at PAYROLL USA we will instead
take a tour  through the employee record  so you can see  what is on
there.  From the menu asking which  screens you want to see press F1
to bring up  the first of the basic information  screens.  Once that
screen is displayed (name, address,  etc.) the line editor is active
and  pressing F1  from there  will  display the  editor command  set
(works from any employee or  configuration input screen).  Note that
Tab or Enter will go from field to field, up arrow and down arrow go
up and down a line at a time, Pg  Up and Pg Dn will go up and down a
screen at  a time,  Home will  return you to  the menu  asking which
screen you  want to see,  and End will  exit from this  e